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Hyperbaric Medicine International (HMI)  |  PO Box 450 Westtown, PA 19395-0450  |  484-639-9006

© Copyright 2019-2020 Hyperbaric Medicine International, all rights reserved. HMI is a 501(c)(4) Information provided by Hyperbaric Medicine International does not constitute medical recommendations, and is intended for informational purposes only.

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Exhibitor Opportunities

 

In addition to exhibit spaces there are other sponsorship and program advertising opportunities below.

Exhibitor questions: 484-639-9006

 

10' x 10' Exhibitor Package - $3,500

  • 10' x 10' Exhibit Space - click here for the exhibit spaces layout

  • Includes admission and food for two on-site representatives: breakfast, lunch, snack and nonalcoholic beverages (additional representatives are extra) - click here for details

  • Free pipe and drape backdrop if you register before March 31st

  • Table with drape, two chairs, and a wastebasket

  • Discounted hotel room rate of $165 per night (plus taxes and fees) -  click here for details

Need a larger exhibit space, please contact us at: 

484-639-9006

8' x 10' Exhibitor Package - $3,200

  • 8' x 10' Exhibit Space - click here for the exhibit spaces layout

  • Includes admission and food for two on-site representatives: breakfast, lunch, snack and nonalcoholic beverages (additional representatives are extra) - click here for details

  • Free pipe and drape backdrop if you register before March 31st

  • Table with drape, two chairs, and a wastebasket

  • Discounted hotel room rate of $165 per night (plus taxes and fees) -  click here for details

Need a larger exhibit space, please contact us at: 

484-639-9006

After we receive your registration, we'll send you a link to a Marriott hotel page where you can book your room at a discounted rate of $165 per person/per night (plus taxes and fees). Click here for food and hotel details. Scroll down for the exhibitor schedule, and click here to view the Exhibitor Terms and Conditions.

 
 

Promotional Opportunities

  • HBOT 2020 Conference Sponsorships $2,000

  • Your physical banner behind the podium on the stage (you provide your banner)

  • Optionally a pop-up banner on stage (you provide your pop-up banner)

  • Your logo on the video screen during all breaks

  • Full page color advertisement in the program (a $550 value)

Call us for more information:

484-639-9006

  • Friday VIP Dinner Sponsorship $500 - includes a dinner ticket

  • Last year's Friday VIP Dinner quickly sold out

  • Includes one dinner ticket (a $150 value)

  • Your banner displayed during the dinner (you provide your banner)

  • 1/2 page color advertisement in the program

Call us for more information:

484-639-9006

  • Conference Program Advertising

Interior Program Advertisement

Always available, there is no need to contact us before you order.

$250.00 1/4 page color advertisement

$400.00 1/2 page color advertisement

$550.00 full page color advertisement

Cover Program Advertisement

Limited availability, please contact us before you order.

$1,000.00 full page back cover color advertisement  (1) available

$750.00 full page inside front cover color advertisement (1) available

$650.00 full page inside back cover color advertisement (1) available

The deadline for submitting your finished artwork is July 31st

You are responsible for submitting your final artwork based on the Artwork Submission Guidelines. There are no refunds after the artwork submission deadline, so please submit your artwork early.

Order program advertising click here
Click here for artwork submission guidelines

Click here to submit your advertising artwork

Exhibitor Schedule

Exhibitor Set-up: Thursday 10/1 at 6 PM

Exhibitor Teardown: Sunday 10/4 12 PM to 3PM

Scroll down for Exhibitor Terms and Conditions.

 

Exhibitor Terms and Conditions

Exhibitor booths do not include:

  1. Drayage and placement of display equipment 

  2. Decoration and related services

  3. Security services

  4. Pipe and Drape (unless you register by March 31st.)

  5. Labor

  6. Storage of any exhibit-related materials

  7. Lighting and electrical power

  8. Gas or water supply

Pre-shipments and Electric

For shipping items to the conference before you arrive, and for purchasing AC power for your booth please download this form.

Hotel Rooms & Transportation

Exhibitors are responsible for making and paying for their own hotel reservations and securing their own transportation. While a number of rooms have been set aside at the hotel for the registrants and exhibitors, there are occasions when the room block sells out prior to the date of the conference. Please make your hotel reservations as early as possible. Reservations made after the reservation deadline of date will be accepted on a space-available basis and may not qualify for discounted rates. Click here for details.

Exhibitor Spaces Cancellation Policy

Any HBOT 2020 Exhibitor cancellations prior to June 27th will be entitled to a 50% refund on monies paid to Hyperbaric Medicine International. No refunds after June 27th. Hyperbaric Medicine International's cancellation policy does not apply to your travel expenses, such as the hotel rooms that you book through the Marriott or other hotel room providers. You are solely responsible for any charges or cancellation fees for your hotel room and travel expenses, including transportation, food, lodging, or any other expenses related to attending HBOT 2020.

Refund Policy

The organizers of HBOT 2020, Hyperbaric Medicine International (HMI), reserve the right to refuse entry into the conference without providing a reason or justification. Under such circumstance, all monies paid would be refunded in full by the organizers. HMI's refund policy does not apply to your travel expenses, such as the hotel rooms that you book through the Marriott or other hotel room provider. You are solely responsible for any charges or cancellation fees for your travel expenses, including transportation, food, lodging, or any other expenses related to attending HBOT 2020.

Transfers and Substitutions

The exhibit space contracted for is to be used solely by the exhibiting company whose name appears on the Exhibitor Contract and it is agreed that the exhibitor will not transfer, substitute, sublet or assign any portion of the same.

Minimum Age

Unless accompanied by a parent or guardian, the minimum age for admission to HBOT 2020 is 18.

Photography & Videography

A Hyperbaric Medicine International (HMI) employee or contracted photographer and/or videographer may take photos and/or audio/video of participants and exhibitors at HBOT 2020, including on the trade show floor, and during all programs and events. These photos and videos are for HMI use only, and may appear on HMI's: live streaming conference feed, website, social media outlets, printed materials, and other promotional materials. Attendee registration and attendance grants HMI permission and consent for the use of this photography and audio/video.

Physician Payment Sunshine Act

As part of the U.S. health care reform legislation signed into law in March 2010, the Physician Payment Sunshine Act requires medical device, biologic and drug companies to publicly disclose gifts and payments made to physicians, beginning in 2013. For U.S. health care providers, companies must also report any payment or other transfer of items with a minimum value of $10 per payment or $100 per year to the Department of Health & Human Services (HHS).​

Click here to return to Exhibitor Opportunities.